This one is easy to fix. The operating manual (now synonymous with Handbook) doesn’t require resolutions in order to be updated. The board is responsible for the operating manual’s upkeep; this responsibility has been delegated to @Handbook. I’ll make the change.
Hi y’all, can I get a link to our share/member register? Please post a link to the most recent version.
We’ll need this up to date before having a general meeting. @sganesh has offered to help with the task, but she is very busy between now and October 9th.
If it would take a significant amount of work to get the share register together before October 9th, it will be better to cancel the upcoming general meeting. Then we’ll have space and time to get things together.
See this post for more information:
Preparing for the General Meeting
The most important task in the run up to the general meeting is to settle on the current member register. This means
The list of members, including names and other KYC details
The shares each member holds, i.e. when shares were issued and to whom, for each class.
I can’t post it here because of privacy concerns. It should not really be in google sheets at all. I will send a separate link. Yes it is a big job to get all the membership details and shareholdings up to date and verified in time for the AGM. If the purpose is to validate the votes, however, (only a very small percentage of members actually show up to vote) it is feasible to check the votes individually against wordpress form data after the vote and against the end 2019 spreadsheet for any earlier entries. That’s what was done for the last AGM. It would be best to do the data cleanse as part of the transition to the user and membership api. We are still working on the membership part of that.
I did quite a bit of work with the registers to reconcile to the 2019 submission of the 2018 Annual report. (The registers inherited from inception were a bit cloudy.)
I will find a clear presentation of that reconciliation. Could share with you at a call on your Monday @angus.
There is also the matter of the action of the Board taken in Q1-19, I believe, to extend membership (delay cancellation) for one year.
Finally, there may be an issue around the fact that the Board has not recorded confirmation of Members since 2019, ie, some Members have submitted qualifying contributions but not been enrolled. Were the Board to have a ‘catch-up’ resolution, perhaps this would ‘reset the clock’ for the potential cancellation of their Memberships, ie prevent their cancellation.
If it helps, in the revised supporter share rules, I provided a worked example of the allocation of both supporter share interest and dividends. See:
…and scroll down to the worked example.
It’s hard enough to follow, but maybe easier than the rules?.. Note it is actually a simplified example in that it doesn’t include a distribution of dividend on the basis of qualifying contributions (as yet undefined, and on hold according to the proposal at the 2020 agm on rulebook simplifications). That token distribution part of the rules has never been implemented.
As a practical solution to fair rewards, I think we could make more use of the co-op’s existing power to award supporter shares in lieu of salary to those who have contributed over and above the minimum needed to retain a membership.
I struggle to understand the basis for the share fraction allocation in rule 50: (Collaborator Share Fraction is [0.2], the Music-Maker Share Fraction is [0.45] and the Fan Share Fraction is [0.35]). In fact I struggle to understand the need for the divisive concept of share classes in our co-op when we are seeking solidarity.
Here’s my worksheet where I collected quotes. Still need to reorganize and work more through the material to have clear answers. I am not confident yet that I have all the info collected, but am unsure where to find more information.
Here are my notes from the meeting yesterday where Nick’s outlined the Board Approval Policy:
Board approval is granted when Qualifying Contributions are met. Membership shares are to be issued as of the date of the following Board Meeting. Shares may be considered ‘Pending’ until KYC criteria are met (first + last name validated by payment or another validation with similar or greater degree of credibility).
Further note to 2019 and 2020 filings:
Rather than revise the 2019 Account Balances as reviewed and approved at the 2020 AGM it had been our intention to record any outstanding 2019 activity as an account adjustment in 2020.
KYC updates were of course received in our legacy systems of record and in related payments, but where no payments were made, for example for artists, I don’t think we were systematically checking KYC, so the spreadsheet was not updated with any KYC decisions.
The operating assumption was that shares had been treated as ‘issued’ anyway, as of the date of the following board meeting. The spreadsheet was meant to provide a snapshot of the membership registration to support key governance events (such as AGM) or annual report registration. Only some parts of the spreadsheet are a historic ‘system of record’, such as those tabs copied from Sam’s original register, pre wordpress form 35, 39 etc.
Don’t know if that helps? The main thing is that we need to get on with the job of checking wordpress to bring the spreadsheet up to date and then move the membeship status correctly into the new Stripe back end.